Neil
Lucock

    neil@nlucock.freeserve.co.uk

Krishna
Tateneni

    tateneni@pluto.njcc.com

Anne-Marie
Mahfouf

    annemarie.mahfouf@free.fr

# Configuring &kpresenter;

## The Configure Autocorrection... Dialog

Auto correction is a system for correcting common typing errors, converting abbreviations to their full spelling and adjusting capitalization. As you could guess from its name, this all occurs automatically, while you are editing your document.

### Enabling/Disabling Autocorrection

To toggle autocorrection on, select Text Autocorrection Enable Autocorrection from the menubar. When enabled, autocorrection makes changes to your document as you type. You can determine which changes to make by configuring autocorrection, as explained below.

To toggle autocorrection off, select Text Autocorrection Disable Autocorrection from the menubar. When disabled, autocorrection changes are not made. You can, however, apply autocorrection manually, using the Text Autocorrection Apply Autocorrection menu.

To adjust the options for autocorrection, select Settings Configure Autocorrection... from the menubar.

A dialog window appears to help you set your options, with four tabs: Simple Autocorrection, Custom Quotes, Advanced Autocorrection and Exceptions.

### Simple Autocorrection

Simple Autocorrection
Simple Autocorrection

Convert first letter of a sentence automatically to uppercase

  When selected, &kpresenter; will automatically capitalize the first letter after a period. You can tell &kpresenter; when not to alter capitalization in certain instances (ie “Sr.” or “Jr.”). For more details, see the section entitled Autocorrection Exceptions.

Convert two uppercase characters to one uppercase and one lowercase character

  When selected, &kpresenter; will automatically convert a double capital letter (a common typographical error), into a single capital letter. You can tell &kpresenter; when not to alter capitalization in certain instances. For more details, see the section entitled Autocorrection Exceptions.

Autoformat URLs

  When selected, &kpresenter; will scan text for patterns which suggest a certain section of text is a URL and automatically creates a link.

Suppress double spaces

  When checked, &kpresenter; will ignore the second space typed. This prevents users from adding double spaces between words or sentences

Remove spaces at the beginning and end of paragraphs

  When selected, &kpresenter; will automatically remove spaces at the beginning and/or the end of a line of text.

Automatically do bold and underline formatting

  When selected, &kpresenter; will look for words surrounded by asterisks ( * ). It will remove the asterisks and change the font of all words in between the two asterisks to bold face.

  &kpresenter; will also look for words surrounded by underscores ( _ ). It will remove the underscores and underline all words in between the two underscores.

Replace 1/2... with ½...

  When selected, &kpresenter; will automatically change 1/2, 1/3 and 3/4 to their single character equivalents.

Use autonumbering for numbered paragraphs

  If you start a paragraph with a number and a symbol ( 1) for example), &kpresenter; will automatically convert that paragraph to a numbered paragraph. All future paragraphs will be consecutively numbered.

Replace 1st with 1^st...

  When selected, &kpresenter; will automatically change 1st to 1st.

Capitalize name of days

  Automatically capitalize the days of the week (Sunday, Monday, Tuesday, etc...).

Use list-formatting for bulleted paragraphs

  When selected, &kpresenter; will look for lines that begin with - , and automatically convert the paragraph style to a bulleted list. The bullet is selected with the left button below this option.

### Custom Quotes

Select the tab labeled Custom Quotes

Custom Quotes
Custom Quotes

Replace double quotes with typographical quotes

  When selected, this option will replace the standard keyboard double quotes, with typographical quotation marks. If you want to change the quotation character, click on one of the buttons. Clicking on Default, restores the default paragraph marks.

Replace single quotes with typographical quotes

  When selected, this option will replace the standard keyboard single quotes, with typographical quotation marks. If you want to change the quotation character, click on one of the buttons. Clicking on Default, restores the default paragraph marks.

### Advanced Autocorrection

To switch to the Advanced Autocorrection, click on the tab labeled Advanced Autocorrection.

Advanced Autocorrection
Advanced Autocorrection

This allows you to automatically have &kpresenter; replace one string of text with another. This can be useful for special symbols, commonly used abbreviations that you want spelled out, or common typing errors.

&kpresenter; uses different autocorrection strings depending on the language. Set the correct language using the combo box labeled Replacement and exceptions for language:.

The check box labeled Enable word replacement is used to toggle on and off the autoreplacement features of &kpresenter;. If there is no mark in the check box, then &kpresenter; will not perform any autoreplacements from the list in this dialog.

If there is a mark in the check box labeled Replace text with format &kpresenter; will not only change the text when it finds a match, but it will change the formatting of the new text. If there is no mark in this check box, then &kpresenter; uses the same formatting options for the replaced text as it found in the search text. For more information on setting the format options for replacement text, see the section on Changing the format of the autocorrection string.

#### Adding an autocorrection string

To add an autocorrection string, simply type the text you want &kpresenter; to check for in the text box labeled Find:, then enter the text you want &kpresenter; to substitute in the text box labeled Replace:.

If you want to insert symbols or special characters not available on your keyboard, you can click the buttons with three periods on them and select a special character from the table provided.

When these are entered, click Add.... Your text strings are now added to the table.

#### Editing an autocorrection string

Changing the text you want to find.

&kpresenter; does not allow you to change the text to search for. This is to prevent disastrous mistakes.

Instead, you must delete the current autocorrection rule and add a new text string with the corrected text to find.

Changing the text you want to replace.

Begin by clicking once on the string you want to edit. It will be highlighted and the find and replace text will be listed in the text boxes above. You can alter the replacement text. When you are done, simply click on the Modify button.

#### Deleting an autocorrection string

Simply click on the string you want to delete. Now click the Remove button. The string is removed.

Be aware that &kpresenter; does not give you a chance to back out once you have deleted a string. Be sure you have selected the correct string before you click the Remove button.

#### Changing the format of the autocorrection string

Currently, you must create the autocorrection string before you can format it.

Once the autocorrection string has been created, simply click on it once with the &LMB;.

Now click on the Change Format... button. A small dialog will appear:

You can use this dialog to select the format of the replaced text.

The left column consists of 13 check boxes. If there is a mark in the check box, then &kpresenter; will change any replaced text to match the property selected. If no mark is in the check box, &kpresenter; does not consider that property when replacing text.

Family:

  Use this combo box to select the font family you want your replacement text to use.

Size:

  Use this spin box to set the font size you want &kpresenter; to use for your replaced text.

Color: and Background color:

  Clicking on either of these two buttons allows you to select the font color and/or background color respectively, you want &kpresenter; to use.

Bold: and Italic:

  Use these Yes/No radio buttons to determine whether you want &kpresenter; to change the fonts to boldface or italicized fonts.

Strikeout:

  You can select None, Single, Double or Simple Bold to use for the replacement text.

Underline:

  You can select None, Single, Double, Simple Bold or Wave to use for the replacement text.

Vertical alignment:

  You can select Normal, Superscript or Subscript to determine what font alignment you want &kpresenter; to use.

Shadow: and Word by word:

  Use these Yes/No radio buttons to determine whether you want &kpresenter; to use shadow text and/or word by word underlining and strikethrough in the replacement text.

Capitalization:

  You can select Normal, Uppercase, Lowercase, or Small Caps to determine what capitalization to use for the replacement text.

Language:

  You can select the language of the text you will use to replace the found text.

Once you have selected your options, click OK to accept your text options.

Click Cancel to ignore all changes.

Click Reset to restore the options dialog box to the initial values prior to making any changes.

Click Clear to remove all marks from the checked options.

### Exceptions

There are instances where &kpresenter; will make autocorrection changes that are inappropriate. You can use the fourth tab of this dialog to define exceptions to the rules previously discussed.

The dialog for exceptions is shown below:

Exceptions
Exceptions

To prevent &kpresenter; from deciding an abbreviation or other text is the end of a sentence, simply enter the text fragment in the text box below Do not treat as the end of a sentence:. Then click Add.

As an example: Adding Jr. to this dialog prevents

Robert Jones Jr. is a friend of the family.

from being changed to:

Robert Jones Jr. Is a friend of the family.

To remove an erroneous entry, simply click once on the wrong entry with the &LMB; and click on the Remove button.

The second set of boxes performs a similar function to the first except text entered in these boxes will allow two capital letters in a word if it is entered in this text box.

Simply enter the word in the text box below Accept two uppercase letters in:. Then click Add.

As an example: Adding CD to this dialog prevents

CD

from being changed to:

Cd

To remove an erroneous entry, simply click once on the wrong entry with the &LMB; and click on the Remove button.

### Manually applying autocorrection

If autocorrection is turned off in your document, you can manually enable autocorrection.

To manually apply autocorrection, first configure your options by using the autocorrection dialogs.

Then select Text Autocorrection Apply Autocorrection from the menubar.

&kpresenter; will start at the beginning of the document and apply all selected autocorrection options to the entire document.

When &kpresenter; is finished, it will return you to your document for further editing.

For more information on enabling and disabling autocorrection, see Enabling/Disabling Autocorrection.

## The Configure Completion Dialog

Autocompletion allows you to type the first few letters of a commonly used word (often technical or job specific), and tells &kpresenter; to finish typing the word for you. This is often very useful when you have lengthy technical words.

### Using autocompletion

Using autocompletion could not be easier. Simply type the first few letters of the word you want &kpresenter; to finish, and press &Ctrl;E. &kpresenter; will look through the list of autocompletion words and if it finds a word which begins with those letters, it will finish entering the remainder of the word.

#### Adding words to autocompletion

&kpresenter; maintains a list of words for each user that will be used for autocompletion.

You can add words to this list one of two ways:

- &kpresenter; can automatically add new words to the completion list for later approval. This is selected using the dialog.

- Individual words can be added to the list by using the dialog.

### Configuring autocomplete

To configure autocompletion, select Settings Configure Completion... from the menubar. This will bring up a dialog.

Completion Dialog
Completion Dialog

Enable word completion

  It is used to toggle autocompletion on and off.

Add

  By clicking this button you can manually add an individual word to the completion list.

Remove

  To remove words from the completion list, select the word with the &LMB; from the list, then click this button.

Automatically add new words to suggestion list

  This option will add any word equal to or longer than the Characters needed: to the list of proposed autocompletion words.

  The large listbox in the center of the dialog contains the current proposed list of autocompletion words.

  Not all words listed in the list box will be immediatly affected by autocompletion when entered into this dialog.

Show words in tooltip

  If this option is enabled, a tool tip box will appear when you type the beginning of a word that exists in the completion list. To complete the word, press the key you set to accept suggestions in the Key to accept suggestion: drop-down list.

Characters needed:

  Use this spinbox/slider combination to prevent &kpresenter; from automatically adding short words to the completion list. You can select any value from 5-100 and the words will need to be at least the number of characters set here to be added in the list.

Suggest words:

  This spinbox/slider combination can be adjusted to allow more or less words into the autocompletion list. This option is most important when Automatically add new words to suggestion list is enabled. This option keeps the list from becoming too cumbersome. You can select any value from 1 to 500.

Append space

  If checked, it adds a single space to the end of a word after autocompletion, this means it is not necessary to add the space manually for the next word.

Key to accept suggestion:

  Set the key you want to use when an autocompleted word is suggested to you and you want to accept it. You can choose Enter, Tab, Space, End or Right.

Make Default

  A word is not part of autocompletion until the list is saved to disk. At that moment, &kpresenter; will use that saved list for all autocompletion, until the list is replaced with another saved list.

  Some of the words in the autocompletion list may not have been saved yet.

  To save the current list to disk and have &kpresenter; begin using this new list for autocompletion, click this button.

Click OK to save your options. Click Cancel to abort all changes. Click Reset to reset to the state after you clicked on the Make Default button.

## The Configure &kpresenter; Dialog

### Interface

Configure Interface
Configure Interface

Show rulers

  This is checked by default and both a vertical and horizontal ruler are shown on &kpresenter;slides. When unchecked, the rulers are not shown anymore on any slide.

Show status bar

  Toggle the statusbar which is shown by default.

Number of recent files:

  Set the number of recent files which will be opened using the File Open Recent menu. Default is to remember 10 filenames. The maximum you can set is 20 and the minimum is 1.

Text indentation depth:

  This setting is used in the Text menu by Increase Depth and Decrease Depth menu items to change the indentation depth. Default is 1 centimeter.

### Color

Color
Color

Background object color:

  It changes the background color of the text box. The Text boxes background is white by default. If you had a dark background color and you wanted to put some white text over it, you could color the text box so that you could see what you were typing. When you have finished, the area around the text would revert to whatever the background color was. The Defaults button restores the original settings.

Grid color:

  You can change here the grid color which is black as default.

### Spelling

This tab defines the spellchecker behavior.

Spelling
Spelling

Default language:

  You can choose here the language for the spellchecker. The languages listed come from aspell so if you want more spelling support languages, you should install the corresponding aspell-ISO packages.

Enable background spellchecking

  If it is checked, it will highlight in red mispelled words according to the dictionary selected above and it will spellcheck words as you type them. This is enabled by default. This option has the same effect as Text Spellcheck Autospellcheck and both are checked/unchecked at the same time.

Skip all uppercase words

  If this option is checked, the all uppercase words will not be checked for spelling. This option is also used when you choose the Text Spellcheck Spelling... menu option.

  This is useful if the document you are working on uses a large number of acronyms. If this box is left unchecked, most of those acronyms will be incorrectly marked. By placing a mark in this checkbox, &kpresenter; will not mark the acronyms as misspelled.

Skip run-together words

  If checked, then concatenated words made of existing words are not spellchecked. This is useful in some languages. This option is also used when you choose the Text Spellcheck Spelling... menu option.

  Examples of such words are shutout, cannot and blackout.

  Checking this box will help prevent &kpresenter; from flagging website and email addresses for spelling errors. These addresses often contain words run together.

Ignore These Words

  You can have here a list of words you want to ignore in all spellchecking.

Add

  Write a word in the field then click on the Add button to add it in the list. Once the word is added in the list, even if you click the Cancel button of the configuration dialog, it will stay in the list.

Remove

  Highlight a word in the list then click on this button to remove it.

### Misc

Misc
Misc

#### Misc

Undo/Redo limit:

  Set the number of actions you can undo and redo (how many actions &kpresenter; keeps in its Undo buffer). Default is 30. Maximum is 60 and minimum is 10. Any action that exceeds the number set will be forgotten.

Display links

  When you want to include a link in your slide, you will use the Insert Link... menu which allows you to insert URL, mail or file links. If the option Display links is checked, all links will be displayed in a different color. This makes document links visible. This is the default behavior. If the option is unchecked, the link will be the same color as the text color. The links are visible (or not) both in the edited slides and in the slide show. A displayed link: A non displayed link:

Underline all links

  If this is checked, all links will be underlined. The option is checked per default. If it is not checked, the link will not be underlined. A displayed and underlined link:

Display comments

  Comments are inserted in the text at the cursor using the Insert Comment... menu. Comments can only be viewed in editing mode and not in the slide show. If this option is checked (default) then each comment will be shown as a small yellow rectangle. You can then right click on it to edit it, remove it or copy its text. A displayed comment:

Display field code

  In editor mode (not in slide show) this option will display all the variable codes. This is very useful to see what variable is displayed. Variables are inserted using the Insert Variable menu.

Print slide notes

  If checked, all notes will be printed on paper. The notes will all be printed on a separate last page, from slide one to the last slide and finishing with the Master Page Note. You can see the notes for each slide using the View Show Notebar menu.

#### Grid

Horizontal grid size:

  Set the space in centimeters between two points on an horizontal line on the grid. Default is 0.5 centimeter.

Vertical grid size:

  Set the space in centimeters between two points on a vertical line on the grid. Default is 0.5 centimeter.

### Document

Document
Document

#### Document Defaults

Default font:

  Click on the Choose... button, and a new dialog will appear. Use this dialog to choose the default font. This setting determines the default font used by &kpresenter; until further formatting is done. You can revert any text to this default by selecting Text Default Format from the menubar.

Global language:

  Use this drop down box to determine the default language for the document. This setting is used by the hyphenation and spelling tools.

Automatic hyphenation

  Check this box if you want &kpresenter; to automatically hyphenate long words when it determines the word wrap in text frames. This is not set as default.

#### Document Settings

Create backup file

  If checked, this will create a `.<name>.odp.autosave.odp` in the dir where your file is. This backup file can then be used in case of a problem. The backup file is updated everytime you save your document or everytime there is an autosave.

Autosave (min):

  You can use this to adjust how often &kpresenter; saves a temporary file. If you set this value to No autosave, &kpresenter; will not autosave. You can adjust the autosave from 1 minute to 60 minutes.

Starting page number:

  You can change here the number for the first page. It is set to 1 per default.

  This is helpful if you have split a single document into multiple files.

Tab stop:

  Each &kpresenter; document has a default set of tab stops. If you add tab stops to your document, the newly added tab stops override the default tabstops. You can use this text box to define the spacing between default tab stops. As an example, if you enter 1.5 in this text box, and the unit of measure is in centimeters, then the first default tab stop will be located 1.5 cm to the right of the left margin of the frame. The second default tab stop will be located at 3 cm from the left margin, etc.

#### Cursor

Cursor in protected area

  When this box is checked and you click in a protected frame of your document, a cursor appears. When the mark is removed from this check box, and you click in a protected frame, there is no cursor visible.

Direct insert cursor

  When this box is checked then you can select a section of text using your mouse. Move the mouse to a new place in your document and click once with the middle mouse button and a copy of the selected text is copied and pasted to the new location in the document.

  When there is no mark in this checkbox, in order to copy text from one section to another, you must select the text, manually copy the text in to the clipboard, then manually paste the text in the new location.

### Tools

This dialog sets the default tools settings. There are 5 tabs in this dialog.

#### Outline

The Outline tab
The Outline tab

This is used in the Insert Line menu.

Color:

  Set the color of the line. Clicking on the color will bring the standard KDE Select Color dialog.

Style:

  Choose the line style from No Outline which will not draw any line to dotted lines and plain line.

Width:

  Set the width of the line.

Arrow Style

  Set the styles of the beginning and the end of your line for example you can choose an arrow at the end and a square dot at the beginning.

The last field displays a preview of your settings.

#### Fill

The Fill tab
The Fill tab

Type:

  You can choose between Single Color, Gradient or Transparent as the type.

Style:

  Choose the style or the pattern.

Color:

  Choose the color. White is the default one. Clicking on the color will bring you the standard KDE Select Color dialog.

The last field displays a preview of your settings, provided the color is not white!

#### Rectangle

This is used in the Insert Shape Rectangle menu.

The Rectangle tab
The Rectangle tab

You can choose to keep the same ratio for the two settings below by having the icon or to separate the two settings by using the icon.

Vertical declination:

  Set the vertical declination.

Horizontal declination:

  Set the horizontal declination.

The last field displays a preview of your settings.

#### Polygon

This is used in the Insert Shape Convex/Concave Polygon menu.

The Polygon tab
The Polygon tab

Type:

  You can choose Polygon or Convex/Concave.

Corners:

  Set here the number of corners of the polygon.

Sharpness:

  Increase or decrease the sharpness of the polygon.

The last field displays a preview of your settings.

#### Pie

This is used in the Insert Shape Pie/Arc/Chord menu.

The Pie tab
The Pie tab

Type:

  You can choose among three options in the dropdown box: Pie, Arc or Chord.

Start position:

  Set here the start position.

Length:

  Set the length of your pie.

The last field displays a preview of your settings.

### Paths

Paths
Paths

There are two paths that are set here, the Backup Path and the Picture Path. The Backup Path is the directory where your backup files are saved and the Picture Path is the directory where your pictures are saved. Highlight a path in order to modify it and click on Modify Path.... A small dialog appears and if you uncheck Default path, you will be able either to enter a path yourself or to choose one with the standard KDE file dialog.

### TTS

See the Text-to-Speech section in the accessibility chapter for further details.